GARDENIA

Planning Services

1 Coordinator 8 hours   $600                         2 Coordinators 8 hours  $1,200

2 Coordinators 12 hours $1,400                       2 Coordinators 16 hours $2,000

*These prices are for Coordinating Services at the Lodge and Gardens. There is a travel fee for other venues. 

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Pre-Wedding Day

  • Three (3) client/planner meetings

  • Three (3) vendor meetings for the wedding planner to attend in the categories of your choice: DJ/band, florist, photographer, etc.

  • Review current budget you’ve put together, and help make any necessary changes, adjustments, or cost cutting suggestions and make sure your expenses stay under control

  • Event design, theme and décor assistance

  • Unlimited contact via email or text

  • Receive a customized planning checklist

  • Production of a detailed timeline/itinerary and schedule for vendors

  • Review vendor contracts

  • A detailed timeline will be sent one week before your wedding day

  • Confirm all wedding vendors

  • Etiquette advisement, as requested

  • Assistance with wording of all stationary

Wedding rehearsal

  • Coordinate ceremony rehearsal 1 hour

  • Distribute extremely detailed personal wedding day itinerary to wedding party (i.e. time and place to meet for pictures, hair and make-up, etc.)

  • Collect wedding day items such as marriage license, guest book, cake knife, pictures, toasting flutes, favors, candles, programs, place cards (prior to wedding or day of rehearsal)

Wedding day

  • Manage the flow and timing of the ceremony and reception

  • Act as a liaison between wedding party, family and vendors

  • Use of extensive Bridal Emergency Kit. We’ll be ready and available to solve any unexpected situation or emergencies

Ceremony

  • Distribute bouquets and pin flowers on attendants and family

  • Direct photographer, videographer, musicians, rentals, florist, etc. where to set up

  • Greet vendors and oversee set-up of ceremony to make sure all commitments are fulfilled

  • Set-up of all ceremony décor not handled by specific vendors (i.e. guest book, unity candles, programs, pictures, etc.)

  • Direct ushers with programs and seating distribution

  • Line up and cue wedding party for ceremony

  • Ensure that the marriage license is signed and wedding rings are present

  • Cue band/DJ for entrance of processional and Brides entrance

  • Collect all personal wedding items and gifts and deliver to reception site or designated person

Reception

  • Set-up of all reception décor not handled by specific vendor (favors, menus, candles, cake knife, toasting flutes, escort and place cards, gifts, table design, disposable cameras)

  • Manage vendor set-up of reception and make sure all commitments are fulfilled

  • Bustling of wedding gown

  • Line up and cue Bride, Groom, and wedding party for grand entrance

  • Assist band or DJ in cueing important events (i.e. grand entrance, cake cutting, bouquet toss, dance, etc.)

  • Cue Bride and Groom for all important events

  • Maintain and coordinate timeline for all events during reception

  • Stay in communication with banquet staff to ensure things are going smoothly