GARDENIA
Planning Services
1 Coordinator 8 hours $600 2 Coordinators 8 hours $1,200
2 Coordinators 12 hours $1,400 2 Coordinators 16 hours $2,000
*These prices are for Coordinating Services at the Lodge and Gardens. There is a travel fee for other venues.
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Pre-Wedding Day
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Three (3) client/planner meetings
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Three (3) vendor meetings for the wedding planner to attend in the categories of your choice: DJ/band, florist, photographer, etc.
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Review current budget you’ve put together, and help make any necessary changes, adjustments, or cost cutting suggestions and make sure your expenses stay under control
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Event design, theme and décor assistance
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Unlimited contact via email or text
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Receive a customized planning checklist
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Production of a detailed timeline/itinerary and schedule for vendors
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Review vendor contracts
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A detailed timeline will be sent one week before your wedding day
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Confirm all wedding vendors
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Etiquette advisement, as requested
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Assistance with wording of all stationary
Wedding rehearsal
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Coordinate ceremony rehearsal 1 hour
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Distribute extremely detailed personal wedding day itinerary to wedding party (i.e. time and place to meet for pictures, hair and make-up, etc.)
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Collect wedding day items such as marriage license, guest book, cake knife, pictures, toasting flutes, favors, candles, programs, place cards (prior to wedding or day of rehearsal)
Wedding day
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Manage the flow and timing of the ceremony and reception
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Act as a liaison between wedding party, family and vendors
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Use of extensive Bridal Emergency Kit. We’ll be ready and available to solve any unexpected situation or emergencies
Ceremony
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Distribute bouquets and pin flowers on attendants and family
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Direct photographer, videographer, musicians, rentals, florist, etc. where to set up
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Greet vendors and oversee set-up of ceremony to make sure all commitments are fulfilled
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Set-up of all ceremony décor not handled by specific vendors (i.e. guest book, unity candles, programs, pictures, etc.)
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Direct ushers with programs and seating distribution
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Line up and cue wedding party for ceremony
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Ensure that the marriage license is signed and wedding rings are present
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Cue band/DJ for entrance of processional and Brides entrance
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Collect all personal wedding items and gifts and deliver to reception site or designated person
Reception
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Set-up of all reception décor not handled by specific vendor (favors, menus, candles, cake knife, toasting flutes, escort and place cards, gifts, table design, disposable cameras)
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Manage vendor set-up of reception and make sure all commitments are fulfilled
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Bustling of wedding gown
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Line up and cue Bride, Groom, and wedding party for grand entrance
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Assist band or DJ in cueing important events (i.e. grand entrance, cake cutting, bouquet toss, dance, etc.)
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Cue Bride and Groom for all important events
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Maintain and coordinate timeline for all events during reception
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Stay in communication with banquet staff to ensure things are going smoothly